Project Management Plan Project Name Revision History Name Date Reason for Changes Version initial draft Draft 0.1. NOTE:. Drafts should be version numbered “Draft 0.1”, “Draft 0.2”, etc. Accepted Releases. Project report on formation of new industrial estate at vaniyambadi, in vellore district tamilnadu. tamilnadu small industries development corporation ltd. (tansidco) sidco garment complex-ii near electronic complex thiru vi ka industrial estate guindy, chennai 600032 phone 225019 fax: 22500792.
The purpose of a project report is to serve as a basis for decision-making and in determining whether the project is being carried out according to plan. Project report sample allows you to have the exact guidelines of how to build a project report successfully.
- Types of Project Reports: Free Resources and DownloadsPart 1
- General-Purpose Project Report Template Free DownloadPart 2
- How to Make Project Status Reporting 10x EasierPart 3
- Additional SourcesPart 4
The types of project reports in project management are the following:
Project Status Report
This type of project report provides a summary of the status of the project in terms of the highlights of the main or the overarching project, as well as what the team expects to accomplish in the coming weeks or months, the percentage of project completion, and its financial status since the client, top management and other stakeholders will be interested to know whether the budget allocated for the project is enough or if it has been used judiciously.
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Project Status Dashboard and Project Tracking
This type of report presents data on key performance indicators, metrics for the overall performance and progress of the project, or highlight specific issues and challenges that may need attention from the top management and other stakeholders.
It provides information on all the tasks, its status, the individual working on it, the percentage of the overall completion of the whole project and it aims to provide all this information to the reader in a single view. By tracking progress of each tasks being carried out by the team and the overall project itself, a project tracking report is a valuable project that strengthens communication between the units involved in a project.
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Project Progress Report
This specific report tracks actual project progress, including its performance based on the identified metrics and in terms of risks, issues, changes, and others. Aside from that, it also presents a summary of the project status, budget, and deliverables.
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Project Summary Report
It contains a brief discussion of the progress of a project during the reporting period covering all its aspects. It is, generally, helpful in maintaining and handling all the data related to the project, in a way that is easy to understand and manage.
This article contains a useful free template and a guide
Project Management Report
This particular report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets.
Free examples and templates, how-to’s
Project reports may also be delivered on a periodic basis such as daily, weekly, and monthly.
There are also the following specific types of project reports:
Executive Project Report
This report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets. This article contains free resources and templates.
One-Page Status Report
A one-page project report provides an update on the status of a project, just like other formats of project reports, with a purpose of allowing the recipients to have a quick grasp of the project status at a quick glance. Download the best free samples here.
IT Project Status Report
Basically summarizes and documents the status of a project related to information technology, this particular report is a useful tool that provides a history of the project which can be later revisited to track progress, conduct an assessment, and review the project. How to write and a sample here.
Progress report is another popular type of reporting, it may not be entirely about a project or business progress but it may also document an individual’s progress. Check best practices and free templates for daily progress reports, weekly progress reports, and monthly progress reports (click each link to check the relevant articles with free templates).
Project Status Report Samples: Free Download
If you just need a general-purpose project report sample, here are a few great templates:
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Templates on ProsperForms:
How to Make Project Status Reporting 10x Easier
How to configure status reports on ProsperForms:
- Create a “Project Status Report” applet — customize our preset forms or easily create a new form in minutes.
- Setup reminders if you want your team members to receive automatic reminders when their reports are due.
- Configure who will submit reports by choosing the “Participants” tab.
Step 2: Users will click the “Open Submission Form” button to fill in and submit the report.
Data such as the report type, date and name will be added automatically.
As soon as a new status report is added, participants with “View” rights can view it in real time.
Step 3 (Optional): Generate a report and export it to PDF.
(Skip this step if you share status reports online and don’t print them.)
Click “Generate Report”.
- Make project reporting easier with auto-fill:
Fields such as date, name, report type, and formatting are inserted automatically by software.
- Consolidate reports automatically:
Reports created by your team members can be consolidated easily.
- Save time with auto-layout:
No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks.
- Peace of mind with auto-reminders:
No one forgets to fill in their status reports because ProsperForms automatically sends timely reminders according to the schedule you chose.
- Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
- Quick sharing:
Status reports can be either
– exported to files and printed, or sent by email;
– shared with the manager online (in real time);
– optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.
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What is a project report?A project report is defined as a document that comprises of factual details obtained upon analyzing various data. It is done in order to get it approved and also to determine various factors associated with it - its benefits, cost and timeline required to get the project completed.The project report is created by analyzing various factors like financial, marketability, raw materials required, economic feasibility, and such other things.In order to create a good project report which will ensure that your project is approved, you need to be acquainted with the current project report format. The format gives you an idea of how to start report. This can be done by simply downloading a professional template. Such a template allows you to understand the basic structure which you need to adhere to in order to write an amazing report that will impress your superiors.
Importance of a project reportWhile the process of writing a project report might vary from one organization to the other, however, its significance is invariably the same among all. It is the basic foundation for any plan and is an essential element on which business enterprises are built upon. It forms the very design for any kind of a construction project and thus, has to be created carefully. Listed below is the importance of such project reports which are desired and forms the very crux of project management:
- A project report serves as a plan based upon which the entire work is carried forward.
- It shows the direction which needs to be taken in order to render a project successful and achieve its primary objectives.
- It allows you to display reasons why the project is important and how it is going to earn profits in the long run by analyzing the various factors affecting it.
- It provides a list of things required to make the project a success and thus plan accordingly.
- In project, management decisions are important at various stages of the production. A project report anticipates any such problem and helps eliminate the cause.
- A project report foresees financial aspect associated with a project and discusses the option of financial assistance.
- It allows the course of action to take place by adjudging the profitability associated with it.
- It allows you to track the progress of a project and also issue an estimate time period within which the project will be completed after assessing variable conditions.
Different types of project reportThere are five different types of project reports which are widely used in various circumstances. Each has its own functions to serve and is described below:
Status reportA status report informs the current status of a particular project to the stakeholders and other interested parties involved in it. It specifically provides a bit of a summary of the entire project, what is happening and where it is headed. It discusses any issues that might be causing a problem along with the key aspects of the project. These can be generated daily, weekly or monthly.
Risk reportsThis report assesses and identifies the risks associated with the project when it is being planned. It explores the risks which manifest itself during the time when project is being worked upon and what countermeasures are implemented to eliminate such risks, no matter how insignificant. The reports are generated monthly and went through thoroughly.
Executive reportsThis high level report is presented to board member as a proposal which discusses the benefits, profits, and the status, how it affects future strategies and so on. It is based on facts and is written in such a way so that the board members are not hard pressed for time while going through it.
Issue log reportsThese reports generally deal with the issues which have prevented the project to take the intended course of action and consist of the summary of how the management deals with it. It also establishes a relationship between the risk and the problems which occur during the project.
Academic reportsThese refer to the reports which have to be created by students, especially students belonging to the engineering stream. These reports judge the acumen of the student which they develop over a period of 4 years. This consists of both field and scientific reports as well.So, use these reports whenever needed to convince the management of the proper functioning of a particular project. In order to do so, you can download a project report template to simply fill up the necessary details required. You can do this by downloading a professional template available on various sites online which will cut down on that extra work and still allow you to produce an excellent and crisp report.
What is the purpose of writing a project report?Though it might be used for academic reasons as well as to get a business plan appraised; the purpose of a project report remains the same. A project report is created in order to communicate certain information based upon tons of research and facts. It is designed to appeal to a specific audience and make them understand the various stringency of a project and the risks and other aspects associated with it.Every aspect of that project is analysed and then written down in that report in order to communicate the intricate details to an audience.
What are the elements of a project report?Any project report is incomplete if it doesn’t consist of the appropriate elements which are deemed necessary before you present it. You can learn more about it by simply downloading a professional template. A professional template helps you to write the project report in the best possible manner and comprises of the all the essential elements required in a report. It is well structured and you can even choose the format by simply downloading a template of your choice which saves you ample amount of time.Listed below are some essential elements of a project report which it should comprise of:
ObjectiveIt states the reason as to why the project should be undertaken and what possible benefits one could expect from it.
Summary of the projectThis entails the necessary elements of the projects and describes it. It provides a bit about what the project is about and who or what may be managing it, the date it would commence on. It can also contain other details like contact information along with the key members who would be responsible for handling this project.
TimelineThis presents an estimated time required to complete the project. It also comprises of the amount of work that has been done or completed after the last status report. It also states what work will be undertaken on the project next along with specific dates for each task. It also states any delays which might have occurred.
Current statusIt describes the current work that is being done and what will be the next step after that.
Quality criteriaThis assesses the quality of the output work that is delivered and defines the quality. It defines it in specific terms and tells you what to expect as the output result.
RisksThis explores the variable risks that are associated with it and the countermeasures devised to combat it. It foresees and explores any problems or issues that might occur which might cause possible delay or obstruct work.
College Project Report Sample Pdf
Recommendations and NotesThe section discusses any ideas that you might have to better the output or eliminate unnecessary delays. This also discusses any recommended methods that you might want to suggest to enhance the process of work.
Common mistakes committed while making a reportWriting a project report is no doubt tiring. Also, people make a lot of mistakes while making one. However, this can be solved by getting a professional template. Such a template eliminates all the hassle of finding the correct format and saves you time and energy. Take a look at a project report example and get done with your report in no time!Listed below are the most common mistakes which are conducted by people while writing a project report:
Too colorful!Many people use excessive amount of colors and charts and table to illustrate. The use of too many colors can be confusing and annoying for a high level meeting.
Pages of RamblingPages of rambling about what the project is about are a huge mistake. It’s a report, not a creative writing competition. Keep it concise, and simple.
Not enough informationMany people often forget to put in a detailed description of the project in order to keep it concise. Also, many a times, relevant details are not used in the project and instead it is fluffed with useless details.
Do not cater to the specific audienceWhen you are creating a report, you need to cater to the needs of the specific audience. This is what most people don’t do.
Project Closure Report Sample Pdf
Tips to write a good project reportOnce you know the mistakes which are committed, you can follow the project report sample tips in order to avoid them. Listed below are some such tips to help you to write an excellent report:
- Choose the correct target market for your audience.
- Keep it practical.
- Be precise and concise.
- Proofread and get a third person to check over it again.
- Illustrate amply.
How to write a project report?So, still unsure about the structure or the tone you should follow? Well, you can download a professional template for that. A professional template helps you to understand the basic outline of the report and write it accordingly by saving you from any worries associated with it. You can check project report sample guidelines below for two kinds of reports to write your report.
Project report for new businessIf you have a new business plan which needs to be appraised and have to create a project report for it, then follow the steps listed below:
- Write abstract which provides a summary.
- State your market analysis.
- Conduct financial assessment.
- State your operational plans and financial plans.
- Give details about your proposed business and management structure.
- SWOT analysis.
- References and appendices in which you provide a summary of the profit and loss and benefits that might be incurred.
Engineering project reportA report written during or after a semester differs from a general report. Follow the steps listed below to write one:
- Create a title page.
- Write your declaration.
- In the next section, acknowledge the necessary people.
- Write an abstract of the project report.
- Table of contents.
- Review the field of your research.
- State the methods you have undertaken.
- State the results.
- Conclude and recommend.
- Create a bibliography.